Handle patient calls and queries, schedule appointments, and manage records with full automation.
Benefits for Clinics
Automate appointment booking to reduce missed calls, save staff time, and keep your clinic running 24/7.
Saves Time
Books appointments instantly without wait time, reducing staff workload and physical waiting lines.
Reduces Missed Calls
Automatically answers calls and books appointments instantly, reducing missed opportunities.
Improves Staff Efficiency
Eliminates repetitive scheduling tasks so your team can focus on delivering patient care.
Boosts Revenue
Captures revenue lost to missed calls, after-hours inquiries, and no-shows through continuous availability.
Enhances Patient Access
Enables patients to book anytime, even after hours, improving access and satisfaction.
Scalability
Adds capacity without hiring more staff, making it easier to handle higher call volumes or clinic growth.
Challenges & Solutions
Increase revenue and efficiency by automating bookings, reducing no-shows, and extending patient access without increasing staff workload.
Challenges Clinics Face
- Manual appointment entry slows down clinic workflows.
- More than 60% of patients now expect digital options to book, reschedule, or manage appointments anytime. mckinsey.com
- High no-show rates disrupt operations and hurt revenue. dialoghealth.com
- 73% of patients want to self-schedule via online tools (2023). klara.com
- Practices lose up to $7,500/month from cancellations and no-shows (2025). tebra.com
- 80% of consumers choose providers offering online scheduling. healthleadersmedia.com
How Our AI Solves Them
- Automates appointment booking through natural voice conversations.
- Operates 24/7 to eliminate missed calls and scheduling delays.
- Enables patients to reschedule or cancel without staff involvement.
- Instantly syncs bookings with your calendar and EHR system.
- Reduces no-shows with automated confirmations and reminders.
AI Agent vs. Manual Appointment Booking
Example Scenario: Small Clinic in US (1 doctors, 20 appointments per doctor per day, 5 days/week)
| Metric | Manual | AI Agent | Justification |
|---|---|---|---|
| Time per Booking | 4–8 min per patient | 0.5–1.5 min per patient | AI reduces booking time by up to 83% |
| Daily Time (20 Patients) | 2 hrs/day (120 min) | 0.33 hrs/day (20 min) | AI cuts daily time spent booking by 83% |
| Monthly Time (20 Days) | 40 hrs | 6.6 hrs | AI reduces booking time by ~33.4 hrs/month |
| Yearly Time (240 Days) | 480 hrs | 80 hrs | Annual time saved: 400 hrs (83% reduction) |
| Missed Calls (per day) | 0.2 (under 1%) | Zero missed calls (100% coverage) | AI offers 100% availability; no calls missed |
| Appointments Lost to Missed Calls | 0.1 appointments/day (~0.5%) | Zero appointments lost | AI ensures all calls answered instantly |
| Cancellation Rate | 12% | 4% | AI reduces cancellations by 66.7% |
| No-Show Rate | 12% | 4% | AI reminders reduce no-shows by 66.7% |
83%
Faster Than Manual
90%
Less Admin Workload
84%
Lower wait Times
Pricing for Agents
Our AI agents are built for small to mid-sized clinics that want to modernize operations without breaking the bank.
Appointment Booking
Answer patient calls instantly and books appointments without wait time.
$999.95$250/month
- 1000 inbound call minutes.
- Real-time integration with healthcare system
- Support & dashboard access.
- Continuous AI model improvements.
Frequently Asked Questions
Common questions clinics and doctors have when considering AI agents for healthcare.
How does the AI-Agent handle new appointment bookings for patients?
The AI-Agent guides patients through booking by collecting details and instantly confirming available slots in the clinic’s calendar.
Can patients book appointments outside of clinic hours using the AI-Agent?
Yes, patients can book appointments 24/7 using the AI-Agent, even when the clinic is closed.
Is it possible for the AI-Agent to check real-time doctor availability and offer the next open slot?
Yes, the AI-Agent checks real-time availability and suggests the next open slot automatically.
Can the AI-Agent reschedule or cancel appointments if a patient requests it?
Yes, patients can reschedule or cancel appointments directly through the AI-Agent without staff intervention.
How does the AI-Agent prevent double-booking or scheduling conflicts?
The AI-Agent syncs with the clinic’s calendar in real time to prevent double-booking or conflicts.
Can the AI-Agent integrate with our existing scheduling or EHR system for seamless updates?
Yes, the AI-Agent can integrate with most scheduling and EHR systems for seamless updates and workflow.
Have Ideas? We’re Here to Collaborate
Whether you’re starting fresh or scaling up, we deliver smart, scalable solutions. Let’s connect and build together.