Automate outbound calls, confirm appointments, reduce no-shows, and keep your schedule on track.
Benefits for Clinics
Use intelligent automation to confirm appointments, reduce no-shows, and boost patient attendance while streamlining communication.
Increases Revenue
Prevents lost income due to unconfirmed visits and no-shows, maximizing schedule utilization.
Improves Operational Flow
Keeps schedules accurate and updated by syncing with your booking system in real time.
Reduces No-Shows
Eliminates repetitive scheduling tasks so your team can focus on delivering patient care.
Saves Staff Time
Replaces repetitive confirmation calls with AI, allowing staff to focus on patient care.
Enhances Patient Experience
Confirms visits proactively and offers rescheduling options, reducing patient wait and friction.
Supports 24/7 Outreach
Engages patients outside office hours, ensuring confirmations aren’t missed due to clinic timing.
Challenges & Solutions
Increase revenue and efficiency by automating bookings, reducing no-shows, and extending patient access without increasing staff workload.
Challenges Clinics Face
- Manual confirmation calls consume staff time and disrupt workflow.
- Repetitive scheduling tasks contribute to staff burnout.
- No-shows and cancellations lead to underutilized appointment slots.
- Missed appointments cost the U.S. healthcare system $150 billion annually. mckinsey.com
- Each missed slot costs providers around $200. hcinnovationgroup.com
- 40% of patients forget to confirm or attend without reminders. dialoghealth.com
How Our AI Solves Them
- Automatically calls patients 24–48 hours before appointments.
- Confirms, reschedules, or cancels appointments in real time.
- Updates calendars and EHR systems instantly with patient responses.
- Reduces no-shows and late cancellations through proactive outreach.
- Frees up staff by automating 90% of confirmation calls.
- Operates 24/7, ensuring patients are always reached on time.
AI Agent vs. Manual Appointment Confirmation
Example Scenario: Small Clinic in US (1 doctors, 20 appointments per doctor per day, 5 days/week)
| Metric | Manual | AI Agent | Justification |
|---|---|---|---|
| Time per Confirmation | 6 minutes per call | 0.75 minutes per call | AI reduces time by approx. 87.5% (6 min → 0.75 min) |
| Daily Time (20 Patients) | 120 minutes (2 hrs) | 15 minutes | AI cuts daily confirmation time from 2 hrs to 15 min |
| Monthly Time (20 Days) | 40 hours | 5 hours | Reduction of 35 hours monthly (2 hrs/day → 15 min/day) |
| Yearly Time (240 Days) | 480 hours | 60 hours | 420 hours saved annually |
| Missed Calls (per day) | 2 calls/day (10%) | 0 calls/day | AI answers 100% of calls, ensuring no missed confirmations |
| Appointments Lost to Missed Calls | 0.6 appointments/day (3%) | 0 per day | AI captures all confirmation opportunities |
| Cancellation Rate | 12% | 4% | AI reminders & rescheduling reduce cancellations by ~66% |
| No-Show Rate | 18% | 6% | AI-driven reminders lower no-shows by 60–70% |
67%
Fewer No-Shows
87%
Less Time Per Call
38%
Higher Attendance
Pricing for Agents
Our AI agents are built for small to mid-sized clinics that want to modernize operations without breaking the bank.
Appointment Confirmation
Call patients automatically to confirm and remind them of their appointments.
$999.95$250/month
- 1000 outbound call minutes.
- Real-time integration with healthcare system
- Support & dashboard access.
- Continuous AI model improvements.
Frequently Asked Questions
Common questions clinics and doctors have when considering AI agents for healthcare.
Does the AI-Agent automatically send appointment confirmations to patients?
Yes, the AI-Agent sends instant appointment confirmations to patients after booking.
Can the AI-Agent send reminders via calls, SMS, email, or WhatsApp to reduce no-shows?
Yes, the AI-Agent sends automated reminders through calls to help reduce no-shows.
Is it possible for the AI-Agent to follow up with patients who haven’t responded to confirmation messages?
Yes, the AI-Agent can automatically follow up with patients who have not responded to confirmation requests.
Can the AI-Agent provide instant answers to common patient questions about their appointment?
Yes, the AI-Agent can answer common appointment-related questions instantly, 24/7.
How does the AI-Agent notify clinic staff or doctors about confirmed or changed appointments?
The AI-Agent sends real-time notifications to staff or doctors for any confirmed, cancelled, or rescheduled appointments.
Is patient data kept secure and HIPAA-compliant during the confirmation process?
Yes, the AI-Agent uses secure protocols and is designed to comply with HIPAA and other privacy regulations.
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